Rotary Martinborough Country Fair

Stall Application Form.

February and March 2023

Contact details

* = required information

Application Date*

Full name*

Trading name

Street Address*

Address line 2 (opt)

Town/City*

Post Code*

Refunds

In the event of disruption due to Covid19, we will refund to the bank or credit card used to pay the fees.

On the other hand, if in the event of cancellation, you would be prepared to forgo a refund and donate your site fees to the support of the Rotary charity projects your fees would have been part of, please indicate that here.

Bank Account name (for refunds)

Bank Account No. (99-9999-9999999-999)

I would like to donate my fees in event of cancellation.

Phone*

Email*

Email Repeat*

StallHolder Email

Web site

Food Stalls (human consumption)

South Wairarapa District Council requires that ALL food-providing stalls, regardless of packaging or consumption regime display a SWDC food Stall License at the Fair. This is in addition to any regular food licensing you may have.

If you will be selling ANY products designed for human consumption, your stall will be checked on the day and if you are not displaying the council FoodStall License, you will be required to comply and will be charged a licensing fee.

Note: If your product will likely be consumed at the fair, please ensure you have selected Food/Drink (consumed on site). Foodstuffs, like Olive oil and Honey would be Food/Drink (Other).

stall description (255 chars left)

Select a stall category*

Goods to be sold*

Current Registration Certificate

All registered food businesses must have a Food Registration Certificate which is current at the fair date.

We also need this document to apply on your behalf for a SWDC Food stall license for the Fair.

Upload your current registration certificate here and provide its expiry date.

If this certificate will expire before the first fair, we will not be able to submit your application to SWDC until you send us your new certificate. For certificates expiring between Fair days, you will be reminded by Council before the expiry date to send a copy of your new certificate to them so they can extend your food stall license to the second fair day.

Attach food certificate*

Expiry date*

Stall Site information

I MUST park my vehicle on the site all day

Site preference New or don't care
Same site please
Request move or indicate site preference

Please tell us where you want to be moved to (site number or general description) (255 chars left)*

Can you operate without a shelter* Yes No

Site Fees

Only one site may be booked per application.

Subsequent site applications will be processed only if there are sufficient sites available.

Sites are pre-defined sizes as shown on the site maps, so selecting a different size site from your last site will mean moving to a different site elsewhere, if one is available. Existing sites will not be split or extended..

Choose a site size Stall site 6 x 3 metres -$380
Half site 3 x 3 metres - $240
No site (application updates only)

There are very few half sites available and we attempt to place stalls in minimally competitive areas.

If there are any half-sites left, we will see if we can match your products to the site position.

If we are unable to provide a half-site for your product group, you will be asked to pay the extra required to secure a full-size site or to withdraw your application.

Please only select this if you are a returning stall holder and had a 3m x 3m (half-size) site last time as there are NO MORE half sites available for moves or for new applicants.

Trestle tables - $20.00 ea

Trestle tables in March - $20.00

Power required - $100

Important power information

Only one power point is to be used, which means one cable run from your site.

If you need more than one 15 amp connection, you will need to find some alternative means of performing the required function. e.g. gas for cooking.

You are responsible for the safety of your electrical equipment including the cable. All connected electrical equipment must be tested by a qualified certification entity and have a current safety tag attached.

Cable protection is your responsibility

Your cable must be covered where it crosses public access ways. Plastic tape is not enough - you must use either purpose-made cable covers or substantial carpet strips with edges taped down securely with duct tape or similar.

A small number of Tough rubber cable covers may be available for hire on the day ($15 each) and if you don't cover your cable yourself, you will be required to use and pay for enough covers to make the cable safe if there are any left. You will not be allowed to connect your power cable to our distribution boards without suitable protection.

What do you intend to run on this power connection (255 chars left)*

Expected load (Kilowatts or kw)*

Could you still operate without power if necessary* Yes No

I could provide and run from a quiet generator

Food Stall fees included

Fees total

site fees

Additional information

Comments (500 chars left)

Supporting documents

It is acknowledged that my/our participation in the Fairs
is entirely at my/our own risk in all things
for which I/we absolve the organisers from liability*

I have read and understand the NEW Ts & Cs
fair application conditions document*

Total application fees

Attendance chosen Saturday 30th April Saturday 26 November

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Choose payment method

Choose which payment method you would prefer.

PoliPay and Stripe are both secure payment gateways.

Once payment has been made, your application will be submitted for you.

Please note that in line with common banking practice, we are not accepting cheques for payments.

Payment Method PoliPay - Secure bank transfer payment (2% surcharge)
Stripe - Secure credit card payment (2% surcharge)
Use your own bank account bill pay facilities
Request a Rotary sponsored site

Polipay Bank Transfer payment.

This will take you to the PoliPay secure checkout where you can select your bank and log in to your bank account.

You can then make your payment in the same way you do within your own online banking system.

You will be able to cancel the transaction at any time before finalising payment.

Instant Payment with PoliPay

Credit card payment

Make your payment via the secure STRIPE credit card checkout.

Pay with Stripe secure credit card payment

Paypal

If you'd prefer not to use internet banking or you don't have a NZ bank account, you can pay via PayPal.

Notes:

If you have a PayPal account - just enter your reference and proceed as usual
If you don't have a PayPal account, you won't need to open one.
Just click/tap Pay Now below, then when you are directed to the Paypal Login screen, Ignore the login section and choose the option to pay with a bank account or credit card
(click here to see an example of the PayPal screen)
When you arrive at the credit card payment screen, choose New Zealand as the Country/Region and then fill in the form as usual.

PayPal

Manual bank transfer

Please note, applications are not processed until the related payment is processed. You will have 14 days after submission to make payment, after that, unpaid applications will be cancelled and you will need to re-apply unless you have obtained written agreement from the Fair Convener.

After submitting yout application, you will receive a confirmation email containing our bank information and the reference number to use on the manual bank transfer you will need to complete using your own online banking facility.

Rotary Sponsored site

This option is for applicants who want to apply for a free site for charitable or other community-focused purposes.

After submitting your application, you will receive a submission confirmation email.

Your application will then be considered and you will be notified of the outcome of our deliberations.

Please tell us why you believe you should be sponsored (255 chars left)*

Rotary Sponsored site

This option is for applicants who want to apply for a free site for charitable or other community-focused purposes.

After submitting your application, you will receive a submission confirmation email.

Your application will then be considered and you will be notified of the outcome of our deliberations.

Please explain your circumstances (refund donated and now needed for site etc..) (255 chars left)*

Sorry, We can't take any more stall applications now.

We'll open up again after the April Market for November applications.

Check your email inbox (including any junk or spam folders)
You should receive an email in the next few minutes confirming your application information.

Application fee payment

You should receive the confirmation email at the address you supplied.

Sponsorship requests will be processed in submission order. All other applications will be processed in payment order.

Stall Site allocation

Existing stallholders generally receive the benefit of first option on the stalls, and then, after November 1st, all remaining stall sites are allocated to all other successful applicants.

Notification

We will contact you to to let you know if your application has been successful or not.
If you are unsuccessful, any payment received will be refunded in full.

Alterations/updates

If you need to add any information, or send more supporting documents, just email them to the convener, quoting the reference number you will receive in your confirmation.

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