* = required information
If you would be prepared to forgo any refund you may be entitled to, and donate your site fees to the support of the Rotary charity projects your fees would have been part of, please indicate that here.
South Wairarapa District Council requires that ALL food-providing stalls, regardless of packaging or consumption regime display a SWDC food Stall License at the Fair. This is in addition to any regular food licensing you may have.
If you will be selling ANY products designed for human consumption, your stall will be checked on the day and if you are not displaying the council FoodStall License, you will be required to comply and will be charged a licensing fee.
Note: If your product will likely be consumed at the fair, please ensure you have selected Food/Drink (consumed on site). Foodstuffs, like Olive oil and Honey would be Food/Drink (Other).
This is intended to apply to unregistered applicants who only sell food for personal profit once a year, this also includes if the applicant sells packaged food sourced from registered businesses (e.g. chippies, chocolate bars, and soft drinks) that do not need to be kept in a fridge to be safe to eat.
This is intended to apply to either:
These stalls can sell food no more than 20 times a year.
This is intended to apply to:
an unregistered horticultural producer who only sells minimally processed and handled fruit or vegetables (e.g. rinsing, washing), that is personally grown, to the consumers. This does not include wholesalers.
This category applies to Food businesses that are operating under a National Programme, Custom Food Control Plan, or a Template Food Control Plan, and is audited/verified by a Local Council or MPI.
All registered food businesses must have a Food Registration Certificate which is current at the fair date.
We also need this document to apply on your behalf for a SWDC Food stall license for the Fair.
Upload your current registration certificate here and provide its expiry date (if it does not expire, provide a date after the second fair day).
If this certificate will expire before the first fair, paid applications will still be considered but a site will not be issued until we sight the updated document. For certificates expiring between Fair days, you will be reminded before the expiry date to send a copy of your new certificate to us so SWDC can extend your food stall license to the second fair day.
If your business is subject to any other registrations or tests (e.g.,Tutin) please upload that here too.
Maximum file size 2Mb (Watch resizing tutorial video)
All Honey providers must have a Tutin Test Certificate which is current at the fair date.
If you don't have one yet for the batch you intend to sell, please upload your most recent certificate and be prepared to provide your renewed certificate before the fair date. Your stall will not be finally issued until that document has been sighted.
Vehicles need to fit within the site selected - this includes drawbars - and leave room for you to operate your stall.
If the drawbar takes your length to greater than the site size, we may still be able to find a spot for you but we need to know.
Side awnings can protrude, but must be retractable if emergency vehicles need to get past.
There is plenty of parking around the town, so unless your vehicle is needed to serve your product from, it will not be necessary to have it on site.
The Martinborough Fair is designed to operate over two days one month apart. Costs are spread across both days so an economy of scale is achieved.
Refunds or discounts will not normally be made for non-attendance at one of the Fair days.
Only one site may be booked per application. Extra sites can be applied for with separate applications, but they will be processed only if there are sufficient sites available.
Sites are pre-defined sizes as shown on the site maps, so selecting a different size site from your last site will mean moving to a different site elsewhere, if one is available. Existing sites will not be split or extended.
There are very few half sites available and we attempt to place stalls in minimally competitive areas.
If there are any half-sites left, we will see if we can match your products to the site position.
If we are unable to provide a half-site for your product group, you will be asked to pay the extra required to secure a full-size site or to withdraw your application.
Please only select this if you are a returning stall holder and had a 3m x 3m (half-size) site last time as there are NO MORE half sites available for moves or for new applicants.
You have chosen 'No Site'
If this is your initial stall application you need to purchase a site - or you'll have nowhere to set up your stall!
This option is intended only to allow stallholders to submit an update or correction to an existing stall site application.
Only one power point is to be used, which means one cable run from your site.
If you need more than one 15 amp connection, you will need to find some alternative means of performing the required function. e.g. gas for cooking.
You are responsible for the safety of your electrical equipment including the cable. All connected electrical equipment must be tested by a qualified certification entity and have a current safety tag attached.
Your cable must be covered where it crosses public access ways. Plastic tape is not enough - you must use either purpose-made cable covers or substantial carpet strips with edges taped down securely with duct tape or similar.
A small number of Tough rubber cable covers may be available for hire on the day ($15 each) and if you don't cover your cable yourself, you will be required to use and pay for enough covers to make the cable safe if there are any left. You will not be allowed to connect your power cable to our distribution boards without suitable protection.
Max file size 2Mb (Watch resizing tutorial video)
Choose which payment method you would prefer.
PoliPay and Stripe are both secure payment gateways and once payment has been made, your application will be submitted for you.
NOTE: if you don't receive a confirmation email within a few minutes, check your spam/junk folders. If you receive nothing, you may have mis-spelled your email address, or moved off the page before the application success page has appeared so just re-apply. Much of the information you have just entered will have been stored and should be automatically entered for you.
This will take you to the PoliPay secure checkout where you can select your bank and log in to your bank account.
You can then make your payment in the same way you do within your own online banking system.
You will be able to cancel the transaction at any time before finalising payment.
Make your payment via the secure STRIPE credit card checkout.
If you'd prefer not to use internet banking or you don't have a NZ bank account, you can pay via PayPal.
Notes:
Please note, applications are not processed until the related payment is processed. You will have 14 days after submission to make payment, after that, unpaid applications will be cancelled and you will need to re-apply unless you have obtained written agreement from the Fair Convener.
After submitting your application, you will be redirected to a 'success' page and you will then receive a confirmation email containing our bank information and the reference number to use on the manual bank transfer. You will need to make payment separately using your own online banking facility.
This option is for applicants who want to apply for a free site for charitable or other community-focused purposes.
After submitting your application, you will receive a submission confirmation email.
Your application will then be considered and you will be notified of the outcome of our deliberations.
Sorry, We can't take any more stall applications now.
We'll open up again after the April Market for November applications.
Check your email inbox (including any junk or spam folders)You should receive an email in the next few minutes confirming your application information.
You should receive the confirmation email at the address you supplied.
Sponsorship requests will be processed in submission order. All other applications will be processed in payment order.
Existing stallholders generally receive the benefit of first option on the stalls, and then, after November 1st, all remaining stall sites are allocated to all other successful applicants.
We will contact you to to let you know if your application has been successful or not.If you are unsuccessful, any payment received will be refunded in full.
If you need to add any information, or send more supporting documents, just email them to the convener, quoting the reference number you will receive in your confirmation.