Application information

NOTE: these instructions relate to the Fair in the Martinborough Town setting.  We will be adapting them to suit the Tauherenikau setting as and where we can.

The Tauherenikau layout has not been finalised (as at Jan 2022) 

It appears we will be able to provide all the spaces we need, but will probably not be able to confirm stall sites until February.  Once we have settled on a plan, we will send out maps and allocations to all accepted applicants.

Our system has been designed to allow only one site per applicant, and that used to be a 6x3 site only.  We have recently introduced the 3x3 site (half-site), but still expect stallholders to have one site each - either a 6x3 or 3x3.

Multi-site applications could be achieved by making multiple separate stall applications, applying for one site on each one and paying separately.

The Fair runs over two days
Applicants must commit to attending both Fair days.

COVID preparation

As the ground rules are changing day-to-day, we are keeping a close eye on requirements and restrictions.

We are accepting bookings on the understanding that the Fair may have to be altered, postponed or cancelled.  If we are unable to run the fair at all due to COVID restrictions, fees paid will be refunded (less surcharges and any unavoidable administration expenses).

Our plan is to take the Fair a day at a time.  If we are unable to run in February, we will invoke the April Fall-back date and attempt to run March/April. If March is compromised, we will try for April only.  If that date is impossible to use, we will have to cancel altogether.

Our decision dates are 1st January, 1st February, 1st March.

Stall sites

Sites are marked out on fair-ground segment maps. We have decided to use a static layout with stall sizes and positions set prior to the Fair days as either half (nominally 3mx3m, or full (nominally 6mx3m). Some sites may be a slightly different size due to the presence of obstacles, but we try to maintain a fair allocation of space so that at least the stated area will be available.  In some cases, trees or poles may make erection of a tent or other shelter, or the use of a trailer/van difficult, or even impossible.

We do not change the site sizes - either to increase or decrease - so if you ask to change from one to another, you will normally expect to be moved to another site of the size requested. 

Fees (covers both Fair days)

  • Stall site - 6x3 metres - $370.00
  • Stall site 3x3 metres - $220
  • Power Point (one lead and plug socket) - $100.00
  • Health & Safety (food preparation and/or consumption on site) - $60.00
  • Foodstall License (food packaged for off-site consumption) - $20


  • Trestle Tables - hire rate per table per day - $20.00

Bank details

Martinborough Fair Trust

Please put an identifier with your deposit so we can trace your payment. If you submit an on-line application, you will receive a confirmation email with your Application ID number on it, if not, use your phone number or email address as a reference.

Food stalls

If you are selling ANYTHING for human consumption, either at the Fair or after, you must have a District Council-issued Food Stall License

There are two food categories to choose from on the Stall Application form;

  • Food/Drink (for consumption on site) - This is for any food that is processed in your stall and/or provided to be consumed at the fair.
    • There is a $60 charge for on-site consumption which will help cover rubbish, Health and Safety management and the Council licensing.
  • Food/Drink (Other) - This is intended to be for any food that is pre-packaged and is intended to be taken away and consumed (notwithstanding the fact that people can open a packet and dig in anyway)
    • The fee for this is $20, which just goes towards the Council licensing fees.

Registered food businesses will be required to provide a copy of their food business registration certificate, and to send in an updated version if the current one expires before March.

Here are a couple of links to Council advice on food handling and food safety.

Basic food safety

Food safety tips at occasional events

Increase your chances - get in early

Applications for the Fairs open on the 1st October each year.

Returning stallholders have preferential booking from 1st October to 31st October to apply and pay for their previous year's site. Please make a diary note to come back and apply in October.

From 1 November on-wards ALL remaining sites are open for general allocation.

For first time applicants, early application and site payment could increase your chances of gaining a site. To make applying easier, register as a website user on this site so that you can be included in our mailing list and have automatic access to the application forms in October.

Stall allocations

Priority stall allocation is given to stall holders who attended the previous Fair(s) until 31st October. From the 1st November, all remaining stall sites are allocated on a site availability, product suitability, first-come, first-served basis. We place previous stallholder requests first, and then evaluate and place new applicants.

While every effort is made to accommodate stallholder needs and site requirements, the Fair organisers reserve the right to make site allocation changes as required, in order to best serve the interests of the Fair.

You snooze - you lose!

Stallholders who miss a Fair without negotiating a leave of absence for extreme difficulty lose their site priority consideration even if they have held it for some time. This has a positive effect for others opening the way for new stallholder applicants and for those who wish to change to other sites.

Knowledge is power

In order to give yourself the best chance of gaining a first time stall at the Fair, make sure your application gives us a clear idea of what you are proposing and what your stall will look like. Our decisions are governed by the desire to provide an interesting, eclectic and fun-filled day for our fair-goers.


Updated Stallholder Information sheets and maps will be available for your reference closer to the time, and you are invited to This email address is being protected from spambots. You need JavaScript enabled to view it.or pose any queries. Your comments and suggestions are welcome.