The Martinborough Fair

The Martinborough Fair Craft market is usually run in Martinborough, South Wairarapa on the first Saturdays of February and March..

The South Wairarapa District Council issues a blanket hawker's license to the Martinborough Fair for the use of the public spaces in a defined area around the Town.  We divide that area into stall sites and rent the space to applicants.  The money from that rental pays for the Fair administration and all profit is given to charities throughout the year by the South Wairarapa Rotary Club, who owns the Martinborough Fair.

Applying

November 2022 market

Applications are still open for November 2022, we have almost run out of stall sites but we expect cancellations so feel free to apply.

If we are unable to find you a site, any fees paid will be refunded.

Feb/March markets

Applications usually open in October each year but will open in December for the 2023 Markets.

Processing

Applications are collated and await payment before processing. 

Once an application is paid, we check on the proposed product range and the site plan and allocate a site from the pre-defined site layouts. Stalls are not set up randomly.  Many stallholders have been coming for years, and we try to protect their claim to the site they have held previously. When an application is approved, a 'Pass Pack' is sent out by email.  It consists of a sheet specifying the site allocated, and any additional facilities allocated, such as Trestle tables, power or Food license fees and a tax invoice  - usually showing a zero balance.  A proforma invoice can be provided if an organisation requires one for generating payment.

This year (2022) we have postponed out second market day to November 26th, In December, the applications for 2023 will open using a separate 2023 application form.

Stall site layout

The town is divided into sectors for the purpose of allocating stall sites to applicants.  Each sector is further divided into a number of stall sites in such a way as to make the most of the area we have available. Sites are then allocated to stall site applicants.

Application information

Our system has been designed to allow only one site per application, and that used to be a 6x3 site only.  We have recently set up some 3x3 sites (half-site).

Multi-site applications can be achieved by making multiple separate stall applications, applying for one site on each one and paying separately.

NOTE: Sites are laid out as in the maps.  If you had a 6x3 site previously (say OX22), if you ask for a 3x3 site, you will be moved to a site that size. We will not split existing sites. Similarly, if you had a 3x3, we will not expand it - you will be moved.

We have sufficient interest now to run the November market so the application form invites registration for one or other (or both) of the current Fair dates with pricing adjusted accordingly.

Stall sites

Sites are marked out on fair-ground segment maps. We have decided to use a static layout with stall sizes and positions set prior to the Fair days as either half (nominally 3mx3m, or full (nominally 6mx3m). Some sites may be a slightly different size due to the presence of obstacles, but we try to maintain a fair allocation of space so that at least the stated area will be available.  In some cases, trees or poles may make erection of a tent or other shelter, or the use of a trailer/van difficult, or even impossible.

We do not change the site sizes - either to increase or decrease - so if you ask to change from one to another, you will normally expect to be moved to another site of the size requested. 

Fees (2022)

  • Stall site - 6x3 metres - $185 per day
  • Stall site 3x3 metres - $110 per day
  • Power Point (one lead and plug socket) - $50 per day
  • Health & Safety (food preparation and/or consumption on site) - $30 per day
  • Foodstall License (food packaged for off-site consumption) - $20 for one or two days.

Trestles

  • Trestle Tables - hire rate per table per day - $20.00

Bank details

Martinborough Fair Trust
02-0680-0008160-000

Please put an identifier with your deposit so we can trace your payment. If you submit an on-line application, you will receive a confirmation email with your Application ID number on it, if not, use your phone number or email address as a reference.

Food stalls

If you are selling ANYTHING intended for human consumption, either at the Fair or after, you must have a District Council-issued Food Stall License

There are two food categories to choose from on the Stall Application form;

  • Food/Drink (for consumption on site) - This is for any food that is processed in your stall and/or provided to be consumed at the fair.
    • There is a $30 per day charge for on-site consumption which will help cover rubbish, Health and Safety management and the Council licensing.
  • Food/Drink (Other) - This is intended to be for any food that is pre-packaged and is intended to be taken away and consumed (notwithstanding the fact that people can open a packet and dig in anyway)
    • The fee for this is $20, which just goes towards the Council licensing fees so will apply regardless of the number of days applied for.

Registered food businesses will be required to provide a copy of their food business registration certificate, and to send in an updated version if the current one expires before March.

Here are a couple of links to Council advice on food handling and food safety.

Basic food safety

Food safety tips at occasional events

Increase your chances - get in early

Applications for the Fairs open on the 1st October each year.

Returning stallholders have preferential booking from 1st October to 31st October to apply and pay for their previous year's site. Please make a diary note to come back and apply in October.

From 1 November on-wards ALL remaining sites are open for general allocation.

For first time applicants, early application and site payment could increase your chances of gaining a site. To make applying easier, register as a website user on this site so that you can be included in our mailing list and have automatic access to the application forms in October.

Stall allocations

Priority stall allocation is given to stall holders who attended the previous Fair(s) until 31st October the preceding year. From the 1st November following that, all remaining stall sites are allocated on a site availability, product suitability, first-come, first-served basis. We place previous stallholder requests first, and then evaluate and place new applicants.

In 2022, applications will be evaluated as they arrive and are paid for.  We will try to give previous stallholders priority but in this time of upheaval that cannot be guaranteed - please be understanding- it's only for this year (we hope).

While every effort is made to accommodate stallholder needs and site requirements, the Fair organisers reserve the right to make site allocation changes as required, in order to best serve the interests of the Fair.

You snooze - you lose!

Stallholders who miss a Fair without negotiating a leave of absence for extreme difficulty lose their site priority consideration even if they have held it for some time. This has a positive effect for others opening the way for new stallholder applicants and for those who wish to change to other sites.

Knowledge is power

In order to give yourself the best chance of gaining a first time stall at the Fair, make sure your application gives us a clear idea of what you are proposing and what your stall will look like. Our decisions are governed by the desire to provide an interesting, eclectic and fun-filled day for our fair-goers.

Communication

Updated Stallholder Information sheets and maps will be available for your reference closer to the time, and you are invited to This email address is being protected from spambots. You need JavaScript enabled to view it.or pose any queries. Your comments and suggestions are welcome.