General Info and links

Stallholder info

Written by Paul Mason

Application information

The Fair runs over two days
Applicants must commit to attending both Fair days.

Fees (covers both Fair days)

  • Stall site - 6x3 metres - $360.00
  • Stall site 3x3 metres (only a few available) - $220 
  • Power Point (one lead and plug socket) - $100.00
  • Health & Safety (food preparation and/or consumption on site) - $60.00
  • Foodstall License (food packaged for off-site consumption) - $20

Trestles

  • Trestle Tables - hire rate per table per day - $15.00

Bank details

Martinborough Fair Trust
02-0680-0008160-000

Please put an identifier with your deposit so we can trace your payment. If you submit an on-line application, you will receive a confirmation email with your Application ID number on it, if not, use your phone number or email address as a reference.

Food stalls

If you are selling ANYTHING for human consumption, either at the Fair or after, you must have a District Council-issued Food Stall License

There are two food categories to choose from on the Stall Application form;

  • Food/Drink (for consumption on site) - This is for any food that is processed in your stall and/or provided to be consumed at the fair.
    • There is a $60 charge for on-site consumption which will help cover rubbish, Health and Safety management and the Council licensing.
  • Food/Drink (Other) - This is intended to be for any food that is pre-packaged and is intended to be taken away and consumed (notwithstanding the fact that people can open a packet and dig in anyway)
    • The fee for this is $20, which just goes towards the Council licensing fees.

Registered food businesses will be required to provide a copy of their food business registration certificate, and to send in an updated version if the current one expires before March.

Here are a couple of links to Council advice on food handling and food safety.

Basic food safety

Food safety tips at occasional events

Increase your chances - get in early

Applications for the Fairs open on the 1st October each year.

Returning stallholders have preferential booking from 1st October to 31st October to apply and pay for their previous year's site. Please make a diary note to come back and apply in October.

From 1 November on-wards ALL remaining sites are open for general allocation.

For first time applicants, early application and site payment could increase your chances of gaining a site. To make applying easier, register as a website user on this site so that you can be included in our mailing list and have automatic access to the application forms in October.

Stall allocations

Priority stall allocation is given to stall holders who attended the previous Fair(s) until 31st October. From the 1st November, all remaining stall sites are allocated on a site availability, product suitability, first-come, first-served basis. We place previous stallholder requests first, and then evaluate and place new applicants.

While every effort is made to accommodate stallholder needs and site requirements, the Fair organisers reserve the right to make site allocation changes as required, in order to best serve the interests of the Fair.

You snooze - you lose!

Stallholders who miss a Fair without negotiating a leave of absence for extreme difficulty lose their site priority consideration even if they have held it for some time. This has a positive effect for others opening the way for new stallholder applicants and for those who wish to change to other sites.

Knowledge is power

In order to give yourself the best chance of gaining a first time stall at the Fair, make sure your application gives us a clear idea of what you are proposing and what your stall will look like. Our decisions are governed by the desire to provide an interesting, eclectic and fun-filled day for our fair-goers.

Communication

Updated Stallholder Information sheets and maps will be available for your reference closer to the time, and you are invited to This email address is being protected from spambots. You need JavaScript enabled to view it.or pose any queries. Your comments and suggestions are welcome.

 

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